A single CIUSSS West-Central Montreal committee responsible for the standardization of medical file forms has replaced individual committees at sites throughout the network, with a view to harmonizing the forms in users’ medical files. The new committee provides guidelines in the development of forms to ensure the quality and consistency of health information.
Members review the content of new forms, taking into consideration existing regulatory frameworks, as well as the specific requirements of professional orders. Note that they do not correct typographical or grammatical errors, or provide a translation. These rules apply to all paper, electronic, dynamic or intelligent forms, as well as to printed forms that are not placed online.
The committee manages an inventory of medical file forms through a comprehensive data bank that it will develop and maintain. It acts as a liaison between the various stakeholders in the CIUSSS to minimize the number of forms appearing in medical files and to ensure that the most recent version of a form is the one being used.
The committee is comprised of permanent members from various disciplines representing the clinical team, among them doctors and pharmacists, nurses, Medical Imaging, Multidisciplinary Services, as well as rehabilitation and SAPA facilities. On occasion, upon invitation, additional individuals will be consulted to evaluate forms relating to other specialties.
Visit the new Medical Archives intranet page to learn more about the committee and the creation or revision procedures of forms in users’ medical files, at Administrative Departments > Information Management > CIUSSS Medical Records.
Contact the committee at firstname.lastname@example.org or via Lotus Notes, at Medical Record Forms.